General Questions and Eligibility

 

  • Will Rose Community Foundation staff discuss ideas before submission?

    • Yes, we request that all grant seekers contact a program officer to discuss the fit of the project/program with our priorities prior to beginning an application. If you are unsure which program officer to call, please contact our grants manager, who can provide guidance.
  • Does my organization or project have to be located in the Greater Denver area?

    • We accept applications for programs that serve the seven-county Great Denver community of Adams, Arapahoe, Boulder, Broomfield, Denver, Douglas and Jefferson Counties. Programs with a broader geographic focus may apply; however, the application must address its relevance to and impact on people living within these seven counties.
  • How many requests may I submit?

    • Organizations may have one application pending at any given time. Exceptions are made for collaborative applications submitted on behalf of two or more organizations, individual schools within the same school district and departments of universities. Occasionally, we may initiate special grant programs that are exempt from the one-application limit. This exclusion will be outlined in the request for proposals for that particular grant program.
  • Does Rose Community Foundation fund capital campaigns?

  • For how much should we apply?

    • Organizations should submit applications requesting a reasonable amount of financial support for efforts that most closely match our priorities. We are rarely the sole funder of a project and encourage applicants to develop a variety of individual, government and private funding sources for projects. Our program officers are happy to provide guidance on the size of a grant request during your initial conversation.
  • What is the average grant size at Rose Community Foundation?

    • Grant amounts vary considerably and depend on many factors. Some important considerations include the applicant organization’s program budget, the consistency of the program’s goals with our priorities and the amount of support the program is receiving from other sources. Organizations should submit applications requesting a reasonable amount of financial support for efforts that most closely match our priorities. We are rarely the sole funder of a project and encourage applicants to develop a variety of individual, government and private funding sources for projects.
  • May I submit a multiyear grant?

    • Yes. We recognize that some types of programs and projects can be more successful when a grant is awarded for a specific period of time, which may be longer than one year. However, we rarely fund projects for a period longer than three years. When submitting a multiyear request, a budget and budget narrative are required for each year requested.
  • If my organization has received grants in the past, are there limitations to how many years we can receive grants?

    • No. Consecutive-year funding requests are considered on a case-by-case basis.
  • Do I need to choose the program area to which I apply?

    • We request that applicants consult with a program officer prior to submitting an application. Review each program area’s priorities to determine which program area most easily fits. If you are unsure, contact our grants manager for guidance. On occasion, a grant will fit within multiple program areas and multiple program officers will work with your organization. For additional guidance, please review our funding areas and priorities.
  • If I know members of Rose Community Foundation’s board of trustees or program committees, does it increase the likelihood that my application will be approved if I contact them?

    • No. In fact, we have a policy encouraging all trustees and committee members to refer all calls regarding grant requests to program staff. View our Conflict of Interest Policy for more information about how we handle potential conflicts.

 

How to Apply

 

  • How do I apply?

    • As of September 9, 2013, all applications must be submitted online through our online grants portal. No former applications will be accepted and we will not accept applications via email, US mail or in person.
  • Is there a standard format for applications?

    • Yes. Our application is online. Potential applicants should create an account and log in to the grants portal to review the application questions and required uploads.
  • Does Rose Community Foundation accept the Colorado Common Grant Application?

    • No. As of January 1, 2010, we no longer accept the Colorado Common Grant Application. On September 9, 2013, we launched a new application and our grants portal, which houses all grantee applications, reports and other documents.
  • Does Rose Community Foundation have deadlines for applications?

    • No. Our staff reviews applications as they are received. In general, the Foundation completes the grant decision-making process within four months of receiving an application or within six months for capital requests.
  • What is a budget narrative?

    • Briefly, it is an explanation of any significant budget item. This narrative helps our staff understand why the applicant needs the funds requested and how the funds will be used. View a Sample Budget Narrative.

 

Decision-Making Process

 

  • What happens after I submit a grant application?

    • We consider receipt of your application the beginning of a relationship. Once your application is complete and addresses a priority within our grantmaking program, it will be assigned to program staff for review. A program officer will speak with you further and may request a meeting. In the course of the application review, applicants are also requested to share with the program officer any new information that may significantly affect the proposed project.
  • How long does the review process take?

    • We generally respond to grant requests within four months after receiving a complete application, or within six months for capital requests.
  • How will my organization know if its application has been approved?

    • The program officer will contact you after a decision is made.
  • What can I expect after my organization’s application has been approved?

    • We will email you an award letter and a “General Grant Terms, Conditions and Understandings” agreement. This outlines the payment and reporting schedule as well as other pertinent details and requirements.

 

Grants Portal

 

  • Where can I find help with creating an account and using the online grant application system?

    • First, read the applicant tutorial document and/or watch the tutorial videos provided by our online application vendor, Foundant Technologies. If you still have questions or need assistance, contact our grants manager. If you have trouble after hours, save your application and leave a message. Your call or email will be returned during business hours.
  • Where can I access the grants portal?

    • You can access the grants portal here.
  • The person who submitted our grant documents is no longer with our organization. How can I gain access to his/her online account?

    • To gain access to past grant applications and other documents in your grants portal, please contact our grants manager who can manage your organization account and delegate access.

 

Current Grantees

 

  • Do I need to turn in reports?

    • If you are awarded a grant, we require a final status report one month following the end of the grant period. Interim reports may also be required. All reporting requirements are outlined in the grant agreement, and can be submitted using the grants portal.
  • How can I access and submit my report?

    • All reports must be submitted through our grants portal. No former reports will be accepted and we will not accept reports via email, US mail or in person.
  • How do I submit documentation of matching funds or fulfillment of a grant contingency?

    • All contingency fulfillment documentation must be submitted online through our grants portal. We will not accept this documentation via email, US mail or in person. Organizations whose grants were in process before this date should contact our grants manager for instructions.
  • How to I request a modification to my current grant?

    • To request a modification to your current grant including a budget revision or grant term extension, please contact our grants manager, who can provide you with access to a modification form in your account in our online grants portal.